Duties of the Chairperson/Timekeeper for Public Speaking Competitions

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The Chairperson

1. On your registration sheet you will have the name of a school and a number in the first column. e.g. St. Agnes 1 OR Marcellin 2 .

2. In the second column write the name of the speaker from, for example, St. Agnes. If a second speaker from St. Agnes comes to you, you will know to send them to a different room registration sheet. In Years 7 to 10 there can only be 2 speakers from the same school. If you are registering seniors, there can be 4 speakers from the same school. You will NEVER have 2 speakers from the same school in the same room. NB: If the name is difficult, ask the student to PRINT it in the correct place. It is most important to have the name correct.

3. In the third column, write the number of the speaker’s chosen topic. The list is at the bottom of your registration sheet. This is simpler than writing out the entire topic.

4. You will be given a second copy with only the details from the first column on it. This copy is to be displayed outside the competition room. The purpose is to show visiting teachers/coaches where their speakers are situated and in what order they are to speak.

5. When the adjudicator is ready, welcome competitors and audience to round 1 of the Catholic Schools’ Public Speaking Competition (see sheet below).

Here's how to introduce the evening and speakers.

Good evening Ladies and Gentlemen.

On behalf of (this school) I would like to welcome you to (round 1, zone final or final) of the CSDA Public Speaking Competition for Year (7,8,9 etc)students.

My name is............... and I am chairperson for this round.

The time for each speech is (x) minutes. The timekeeper will ring a warning bell at (y) minutes (timekeeper demonstrates)and a final bell at (x) minutes (timekeeper demonstrates).

The adjudicator(s) for this evening’s competition is Mr/Mrs.xxxxxxx

Before I introduce the first speaker, I have been asked to read a short statement on what the CSDA expects of all who are here tonight.

It goes without saying that we are here to celebrate the speaking skills that all speakers have developed and refined. The speakers and their supporters are reminded that mobile phones or any audio visual equipment must not be used this evening during the speeches. We can truly enjoy the skills of the competitors this evening if we embrace the experience with the respect and courtesy that they have earned and which the rules of the competition and the code of conduct require of all present.

I would now like to introduce the first speaker for this evening, (name) from (school) whose topic is (topic) (refer to the sign-in sheet for names, schools and topics)

6. Announce each competitor’s name and speech topic and write these on the board.

7. Be aware of the time allowed for each speaker and ring the bell at the appropriate times.

8. As each speaker finishes speaking, cross their school listing off the list outside the room. Invite any audience waiting outside to enter the room.

9. After the final competitor, and when the adjudicator signals he/she is ready, invite the adjudicator to deliver the result of the adjudication and announce the finalists. 

Here's how to invite the adjudicator to deliver the adjudication.

On behalf of the CSDA and the speakers and their supporters here tonight, I would like to thank Mr/Mrs xxxx for listening to all the speeches and now invite him/her to deliver the adjudication.

Here's how to wrap up the evening after the adjudicator has given the adjudication.

10. Thank the adjudicator, the speakers and the audience. Wish the successful speakers good luck for their next round.

11. Announce that the next round will be on (you will be given the date) at venue (you will be told where the next venue is).

12. For round 1 there is no supper, so close by wishing those present a safe trip home and say 'Good night'. When there is a supper provided (zone and final rounds) invite those present to go to the hall or other venue where supper will be served. Wish them a safe trip home and a\say 'Good night'.

The Timekeeper

When each speaker has finished, wait for the adjudicator(s) to signal that they are ready to hear the next speaker

Speaking Times

Senior: warning bell 6 minutes final bell 8 minutes

Year 10: warning bell 5 minutes final bell 6 minutes

Year 9: warning bell 4 minutes final bell 5 minutes

Year 8: warning bell 3 minutes final bell 4 minutes

Year 7: warning bell 3 minutes final bell 4 minutes

Ring the bell once for the warning and twice as the final bell.

A timekeeper's sheet

Cross off each number as the minute passes. Write the final time for each speaker (minutes and seconds) at the end.

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Name: ____________________________ 1 2 3 4 5 6 7 8 9 10 (__________)

Do not write each speaker’s time on the blackboard.

Hand this sheet to the adjudicator at the end of the evening.

Thank you